Daily Crunch — Source Data & Close Instructions

Eric Choma → Danielle Stanley · Handoff walkthrough · 2026-04-29
DRAFT v0.1 · pre-meeting screenshots pending
Status: This is the pre-meeting draft. Screenshots will be added by Eric after the 1:00 PM walkthrough; depth/wording will be refined from the meeting transcript.

01 QuickBooks Online (QBO)

General ledger system of record. Five exports drive the close. All saved as CSV unless noted; XLSX accepted where QBO offers it.

Adjusted Trial Balance QBO · CSV
Login
qbo.intuit.com
Click path
Reports → Adjusted Trial Balance
Date filter
Custom · 1/1/{YYYY} → last day of close month
Display
Accrual basis · All accounts (incl. zero balance)
Export
Export to Excel → save as CSV
File name
Daily Crunch Inc._Adjusted Trial Balance.csv
Save to
crunch/exports/{YYYY-MM}/
Important: Use Adjusted TB, NOT the regular Trial Balance. Regular TB is broken in DC's QBO file (column-shift bug). BS Recs Paste tab is built around Adjusted TB only.
[SCREENSHOT 1] QBO Reports → Adjusted Trial Balance, with date filter set
[SCREENSHOT 2] Export menu → Export to Excel, save dialog with naming
Balance Sheet (comparative) QBO · CSV
Click path
Reports → Balance Sheet
Period
This Month-to-Date · Compare prior period
File name
Daily Crunch Inc._Balance Sheet.csv
Save to
crunch/exports/{YYYY-MM}/
[SCREENSHOT 3] Balance Sheet customization panel
Profit & Loss by Month QBO · CSV
Click path
Reports → Profit and Loss → Customize → Rows/Columns: Months
Period
This fiscal year-to-date
File name
Daily Crunch Inc._Profit and Loss by Month.csv
[SCREENSHOT 4] P&L Customize panel — Rows/Columns set to Months
P&L by Class QBO · CSV
Click path
Reports → Profit and Loss by Class
Period
This Month-to-Date
File name
Daily Crunch Inc._Profit and Loss by Class.csv
Watch: ~35% of revenue currently posts to "Not specified" class. Flag the % and call it out in the close memo.
A/R Aging Summary QBO · CSV
Click path
Reports → A/R Aging Summary
As of
Last day of close month
File name
Daily Crunch Inc._A_R Aging Summary Report {YYYYMMDD}.csv
[SCREENSHOT 5] A/R Aging Summary
Transaction Detail (12000 parent filter) QBO · CSV
Click path
Reports → Transaction Detail by Account → filter Account = 12000 (parent only)
Period
Close month
Purpose
Drives the recurring 12000 reclass JE — see SOP 01 Phase 4
Why this matters: Cin7→QBO sync misroutes FG-*, ST-*, INV-DC-* patterns to the 12000 parent instead of subs (~$60K/mo). Recurring reclass until vendor ticket fixes it at source.

02 Cin7 Core (inventory)

Inventory system. One export drives the FG / RM / PK / WIP reclass and parser run.

Inventory Movement Summary Report Cin7 · XLSX
Login
go.cin7core.com
Click path
Reports → Inventory Movement Summary
Date range
1st of close month → last day of close month
Group by
Product
File name
Inventory Movement Summary Report.xlsx
Save to
crunch/exports/{YYYY-MM}/
[SCREENSHOT 6] Cin7 report selection screen
[SCREENSHOT 7] Filter setup before export
Next step: run cin7_inventory_parser.py against the export — see SOP 04.

03 Bill.com (AP)

Two exports: monthly AP aging for close, weekly scheduled payments for cash forecast. Tiesha owns day-to-day; controller pulls aging at close.

AP Aging Detail Bill.com · CSV
Login
app.bill.com
Click path
Reports → Payables → AP Aging Detail
As of
Last day of close month
File name
Daily Crunch_AP Aging_{YYYYMMDD}.csv
[SCREENSHOT 8] Bill.com AP Aging Detail report
Scheduled Payments (weekly) Bill.com · CSV
Click path
Pay Bills → Scheduled → Export
Date range
Today + 14 days forward
File name
Scheduled APpayments_out_{YYYY-MM-DD}.csv
Save to
crunch/exports/{YYYY-MM}/cash/
Controller approval: Review pay run against weekly cash position before approving Tiesha's queue. Settle-financed Treehouse POs are tracked separately — see §08.

04 Chase (operating · MMA · CC)

Three accounts. Tiesha owns day-to-day pull for cash recs; controller pulls weekly snapshots for cash dashboard.

Chase 9662 — Operating Chase · CSV
Login
chase.com · Business login
Click path
Account → Activity → Download → CSV
Date range
1st of month → today
File name
Chase9662_Activity{YYYYMMDD}_{YYYYMMDD}_{YYYYMMDD}.CSV
Save to
crunch/exports/{YYYY-MM}/cash/
[SCREENSHOT 9] Chase activity download dialog
Chase 8207 — Money Market (MMA) Chase · CSV
File name
Chase8207_Activity_{YYYYMMDD}.CSV
Known issue: the BS Recs 8207 tab carries a stale $172,613.87 template artifact. Confirm actual statement balance ties; ignore the template figure.
Chase 7122 — Credit Card Chase · CSV
File name
Chase7122_Activity{YYYYMMDD}_{YYYYMMDD}_{YYYYMMDD}.CSV

05 JPMorgan 7584 (investments)

Investment account. Balance only — no transaction-level reconciliation needed monthly.

JPM 7584 statement balance JPM Asset Mgmt · PDF
Login
JPMorgan Asset Management portal
Click path
Statements → Most recent
Save as
JPM7584_Statement_{YYYYMMDD}.pdf
Watch: direction of large transfers between JPM and Chase 9662 is sometimes ambiguous (March $300K transfer was unclear). Confirm with Tiesha at close.

06 Shopify (DTC)

Two exports: orders (GMV for channel clearing accrual JE) and payouts (cash receipts).

Shopify Orders Export Shopify · CSV
Login
admin.shopify.com
Click path
Orders → Export → Custom date range → CSV for Excel/Numbers
Date range
1st of close month → last day of close month
File name
shopify orders_export_{MMMYY}.csv
Shopify Payouts Export Shopify · CSV
Click path
Settings → Payments → View payouts → Export
File name
shopify payouts_export_{MMMYY}.csv
Why both: Orders give GMV for the accrual; Payouts give cash actually landed. Difference = channel clearing balance.

07 Amazon · Faire · Mable · Candid

Four wholesale/marketplace channels. Each contributes to channel clearing accrual JE. Login URLs and naming conventions per channel — full click paths to be confirmed during walkthrough.

To be filled in walkthrough: each channel's exact click path. Eric demos live; Danielle replicates next month with screenshots captured.
[SCREENSHOT 10–13] One per channel — capture during the live walkthrough

08 Settle (Treehouse PO financing)

Not standard AP. Biweekly 8-payment schedules at 23.4% APR finance Treehouse POs. Pull amortization schedule weekly so principal/interest hits the right week in cash forecast.

Settle amortization schedule Settle · screen capture or CSV
Click path
Settle dashboard → Active financings → Schedule
Cadence
Weekly (for cash forecast); confirmed monthly at close
[SCREENSHOT 14] Settle active financing schedule view

09 GDrive folder structure

Final close artifacts mirror from the local repo to GDrive. Repo is source-of-truth for working files; GDrive is the durable archive.

Repo
crunch/exports/{YYYY-MM}/ (working) → crunch/close/{YYYY-MM}/ (final)
GDrive
Daily Crunch / Close / Month_Year / {YYYY} / {MM.YYYY} /
What goes where
Raw exports stay in repo; final BS Recs workbook + memos to GDrive on Day 21
[SCREENSHOT 15] GDrive folder layout for a completed month

Feedback

What's missing, wrong, or unclear? Anything you'd organize differently? This is a draft — the meeting transcript will refine it, but please flag friction points as you hit them.

Email feedback Slack #dailycrunch
Daily Crunch Inc. · Internal handoff documentation · 2026-04-29 · Source: crunch/sops/ + docs/runbooks/dc-monthly-close/